Dear Contractors,
We would like to outline some important guidelines regarding invoicing and payments to ensure smooth operations and clear communication.
Invoice Addressing
All invoices must be addressed to the landlord of the property. Please include the phrase "For the attention of Silver Oak Property Ltd" to ensure proper routing and handling.
Subcontractors and Tool Hire
If you are using or sub-hiring any tools or contractors to assist you, please be aware that Silver Oak Property will not be responsible for any payments or invoices other than your direct invoice for the job instructed. It is essential that you manage any subcontractors or hired tools within your own billing.
Payment Terms
Invoices are paid within 30 days from the receipt date. This payment schedule is tied to the rent collection from tenants, which varies depending on each tenancy's rent day.
Special Payment Circumstances
There may be instances where your invoice requires special handling, such as a one-time payment to a different account. Such arrangements are possible but must be agreed upon in writing before submitting the invoice.
Overdue Payments
In the unlikely event that rent is not paid by the tenant and your invoice is overdue by more than 30 days, Silver Oak Property will step in to pay the outstanding invoice on behalf of the landlord.
Liability Insurance Requirement
Please ensure you have liability insurance. If you do not have coverage, we will not be able to use your services. We can connect you with our insurance broker, who can provide you with a suitable quotation if needed.
Thank you for your attention to these matters and for your continued partnership.
Best regards,
Silver Oak Property Ltd.
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